Our top priority at Belmont Academy is the student. The goals of the Academy are to guide our students in attaining a high level of music education and to help each student realize his or her individual potential. Policies were developed to enable the Academy faculty to focus on their students in an effective manner. Please read these carefully, and file them for future reference.

Belmont Academy Instructor Handbook 2020-2021

Registration Procedures

Area Coordinators will place students with available instructors. Individual lesson times are scheduled by the instructor. Every effort will be made to find mutually agreeable lesson times.

Registration for the upcoming semester is completed through the Belmont Academy office, and registration forms and fees are submitted directly to the Academy office each semester.

Belmont Academy is a part of the Belmont University system, and operates under the guidelines and fiscal year of the university.

  • Tuition for the semester is due on or before the first lesson.
  • Payment must be made by check or money order and made payable to Belmont Academy. Credit card payments are also accepted, if done on our website. Please note that each child or each set of lessons must be registered separately, and a $5.00 service charge is applied to each application. This charge is not profit for the academy, and is part of the fee charged for processing of the credit card.
  • A fee of $25.00 will be assessed for returned checks. This fee and tuition must be paid before lessons may resume.

Tuition will not be refunded after the third week of classes except due to illness or injury with written documentation from a physician. Refunds will also not include lessons already received. All refund requests must be requested directly to the office. Tuition will be refunded for the number of weeks remaining in the semester less a $25.00 fee for processing.


Students are expected to practice daily. Please discuss practice requirements with your teacher. Students are permitted to practice in University practice rooms before or after a lesson. Two rules concerning the use of practice rooms:

  1. The student must leave the room if a college student needs that space.
  2. The door must be closed securely at all times.

*Practice in Harton Concert Hall is not permitted unless approved by the Academy office and the University.


All lessons will begin promptly. A student arriving late will only receive instruction for the remaining portion of the allotted lesson time.

A notice of 24-hours must be given to the Instructor for absences due to illness or emergency for the lesson to be excused. Any absence by a student without a notice of 24 hours, even if due to illness or emergency, is unexcused and will not be made up. Forgotten lessons or missed lessons due to conflicting activities are not considered emergencies and are not required to be made up by the instructor. A maximum of 2 make-up lessons per semester may be scheduled during the semester of study for excused absences.

In times of inclement weather where students and families decide it is unsafe to travel to campus, absences may be made up, but only if instructors and students can mutually agree on a make-up time. If the student has already exceeded their 2 allowed make-ups for the semester, these lessons will only be made up at the teacher’s discretion. Teachers are not required to do such make-ups. If the University closes for any reason, including inclement weather, lessons will be cancelled, and those lessons will be made up. Such absences will not count against the 2 allowed make-ups. If other schools are closed but the University is open, lessons will occur (unless otherwise arranged by the instructor and the student). All absences made by the instructor for any reason will be made up. As always, students are requested to use their best judgment s when attempting to come to campus. NO REFUNDS ARE ISSUED FOR LESSONS MISSED.

Minors Safety

Belmont University wishes to protect both our minors who visit our campus and avoid any uncomfortable and harmful situations. Therefore, as of Fall 2012, Belmont University developed a policy to aid in this endeavor, particularly for minors 12 years old and under. Some requirements of this policy include:

  1. All students must sign into lessons.  This allows us to have a record of when the students enter the studio, and leave.  Signing in can be done directly with the instructor.
  2. All students 12 years of age and under must be accompanied to and from their lesson and signed in by a parent or guardian.  If you do not wish to do this, you may sign a waiver to release this obligation.  This can be done directly on our new Registration Form.  If we do not have a waiver, we must insist that students be directly escorted to and from the studio and signed in by the approved adult.
  3. Any person who is not a legal guardian, but is approved to drop off or pick up a student 12 years old or younger, must be registered in our office.  Approved individuals should be listed on the registration form.  This list can be updated or changed per a parent’s request at any time. Students 13 years old and up are not required to be escorted by a parent, but must still sign in and out of lessons themselves.
  4. No pictures of any student will be posted online by the University, Academy or our Instructors without parental permission. This permission can be given on our registration form.


Belmont is a busy college campus, and parking can sometimes be challenging. Families are encouraged to arrive early for lessons. At the beginning of the semester families will need to get a Belmont Academy parking permit. Instructors can request a permit(s) for families through the Academy office. With a valid parking permit, Academy families are able to park in visitors’ parking along the street, or in the Hitch visitors’ lot, after 3pm. You may not park in disabled parking, unless you have the appropriate tag. You may not park in illegal spaces. If you have questions, please contact the office.


Performing is a strongly encouraged and often required discipline of music study. Students who learn to perform develop many character traits that distinguish them from those who have not had such an opportunity. Students are strongly encouraged to participate in recitals. Belmont Academy offers recital experiences at the end of the fall and spring semesters. There is no recital experience in the summer. Information regarding other performance opportunities (auditions, competitions, festivals, etc.) will be made available through the individual instructors.

Recital Etiquette

We strive to provide a respectful setting in which our performers can offer the best of their skills and talents. We want all of our students to enjoy the performances of other students, and provide a positive environment for them to showcase their own talents.

Consider the following carefully:

  • Please arrive 15 minutes before the beginning of the recital and report to the Greenroom to meet with Director. The meeting will promptly begin 10 min prior to the recital.
  • Remain seated throughout the entire performance. Late comers will NOT be able to play in recitals. Recitals are scheduled well in advance in order to allow to students time to re-arrange their schedules. Do not exit a recital after your performance, and stay for the remainder of the performances. Show your peers the same respect they offer you.
  • If a young child needs to leave to avoid distracting the performance, please do so as quickly and quietly as possible.
  • No flash photography allowed during the performance. Video photography will be permitted only if the video recorder is held quietly by one person who remains seated.
  • Please turn off all phones completely (no texting, internet searching, or accepting calls).
  • Appropriate dress is expected for each recital. For information on what to wear and not to wear, please consult the office or your teacher.